Accounts Payable Associate

Type: Contract - 12 months
Location: Montreal - Head Office
Department: Strategic Parners and Services
Reports To: VP, Chief Financial and Operations Officer

Summary of Purpose:
Reporting to the Vice President, Chief Financial and Operations Officer (CFOO), at Interim, this position will lead process improvements to the requisition to pay process through each of its phases while considering business objectives. This includes processes such as Learning Programs, Purchase Orders, Contracts and other payments to vendors. The intercompany position will work with multiple business teams to find the best way to design new processes and solve process-related problems. This will often involve mapping existing processes and designing improved or automated ones.

Responsibilities:
• Create and process Purchase Orders and Payment Requisitions for Vendor payment
• Manage invoices for payment in Accounts Payable platform
• Coordinate documentation with the US accounting and accounts payable departments
• Work with the US contract team, EXL offshore, OCPI Legal and the Canadian vendors to ensure timely preparation and execution of contracts
• Aid in the translation of information on invoices & statements written in French for the US accounting teams, as needed
• Researches and analyzes basic and complex issues stemming from system generated exceptions
• Makes recommendations surrounding improving processes, efficiency and practices of the organization’s req to pay system
• Training business units and third-party vendors on the req to pay requirements
• Work directly with Supply Chain, Coordinators as well as Medical, Marketing and Finance departments to gather requirements, develop specifications, assist in documenting new processes and procedures, facilitate testing, training and user acceptance and oversee rollout of the solutions
• Contribute to priority issue resolution by analyzing data from systems and processes
• Develop trusted relationships with Finance and Accounting peers to enable cross team collaboration
• Educate business users responsible for managing and operating business processes
• Vendor creation and conversion to EFT
• Performs other related duties as required
• Reporting Safety Information, Product Quality Complaint and Customer Feedback as per training on current procedures

Qualifications and Key Competencies:

• University degree in Accounting, Finance, MIS or equivalent
• Exceptional MS Office skills
• Excellent project management skills
• Financial systems, process experience, and managing process change
• Prior experience working in a Req to pay or order to cash environment, ideally in a pharmaceutical or healthcare environment
• Excellent interpersonal relations and demonstrated ability to work with others effectively in teams – working with offshore vendors an asset
• Strong verbal and written communication skills
• Self-starter and takes initiative
• Experienced working with senior professionals in a fast-paced environment, often with tight deadlines
• Demonstrated ability to prioritize tasks based on relative importance and urgency
• Ariba experience a big asset
• Bilingual (French and English), written and spoken

Supervision of Others:
• None