Procure to Pay Associate

Type: Contract - 18 months
Location: Montreal - Head Office
Department: Finances and Operations
Reports To: Associate Director, Procure to Pay

Summary of Purpose:

Reporting to the Associate Director, Procure to Pay, this position will manage the Procure to
Pay process. Lead process improvements to the requisition to pay process through each of its
phases while considering business objectives. This includes processes such as Learning
Programs, Purchase Orders, Contracts and other payments to vendors. The intercompany
position will work with multiple business teams to find the best way to design new processes
and solve process-related problems. This will often involve mapping existing processes and
designing improved or automated ones.

Responsibilities:

  • Vendor management including vendor creation, supplier enablement on the Ariba Network,
    and training and supporting vendors
  • Contract administration including working with requestors of service, the US contract team,
    EXL offshore, OCPI Legal and the Canadian vendors to ensure timely preparation and
    execution of contracts
  • Create and process Purchase Orders and Payment Requisitions for vendor payment
  • Manage invoices for payment in the Accounts Payable platform
  • Manage exception process including sales tax exceptions and rejected invoices.
  • Researches and analyzes basic and complex issues stemming from system generated
    exceptions
  • Coordinate documentation with the US accounting and accounts payable departments
  • Aid in the translation of information on invoices & statements written in French for the US
    accounting teams, as needed
  • September 2021
  • Makes recommendations surrounding improving processes, efficiency and practices of the
    organization’s requisition to pay system
  • Training business units and third-party vendors on the req to pay requirements
  • Work directly with Supply Chain, Coordinators as well as Medical, Marketing and Finance
    departments to gather requirements, develop specifications, assist in documenting new
    processes and procedures, facilitate testing, training and user acceptance and oversee
    rollout of the solutions
  • Contribute to priority issue resolution by analyzing data from systems and processes
  • Develop trusted relationships with Finance and Accounting peers to enable cross team
    collaboration
  • Educate business users responsible for managing and operating business processes
  • Performs other related duties as required
  • Reporting Safety Information, Product Quality Complaint and Customer Feedback as per
    training on current procedures

Qualifications and Key Competencies:

  • University degree in Accounting, Finance, MIS or equivalent
  • Exceptional MS Office skills
  • Excellent project management skills
  • Financial systems, process experience, and managing process change
  • Prior experience working in a Req to pay or order to cash environment, ideally in a
    pharmaceutical or healthcare environment
  • Excellent interpersonal relations and demonstrated ability to work with others effectively in
    teams – working with offshore vendors an asset
  • Strong verbal and written communication skills
  • Self-starter and takes initiative
  • Experienced working with senior professionals in a fast-paced environment, often with tight
    deadlines
  • Demonstrated ability to prioritize tasks based on relative importance and urgency
  • Ariba experience a big asset
  • Bilingual (French and English), written and spoken

Supervision of Others:
None

Apply now